Process Improvement for Communication and Follow-up of Incidental Lung Nodules

Abstract Objective Guideline-concordant follow-up of incidental lung nodules (ILNs) is suboptimal. We aimed to improve communication and tracking for follow-up of these common incidental findings detected on imaging examinations. Methods We implemented a process improvement program for reporting and tracking ILNs at a large urban academic health care system. A multidisciplinary committee designed, tested, and implemented a multipart tracking system in the electronic health record (EHR) that included Fleischner Society management recommendations for each patient. Plan-do-study-act cycles addressed gaps in the follow-up of ILNs, broken into phases of developing and testing components of the conceived EHR toolkit. Results The program resulted in standardized text macros with discrete categories and recommendations for ILNs, with ability to track each case in a work list within the EHR. The macros incorporated evidence-based guidelines and also input of collaborating clinical referrers in the respective specialty. The ILN macro was used 3,964 times over the first 2 years, increasing from 104 to over 300 uses per month. Usage spread across all subspecialty divisions, with nonthoracic radiologists currently accounting for 80% (56 of 70) of the radiologists using the system and 31% (1,230 of 3,964) of all captured ILNs. When radiologists indicated ILNs as warranting telephone communication to provider offices, completion was documented in 100% of the cases captured in the EHR-embedded tracking report. Conclusion An EHR-based system for managing incidental nodules enables case tracking with exact recommendations, provider communication, and completion of follow-up testing. Future efforts will target consistent radiologist use of the system and follow-up completion.