A Domain-Specific Records Management and Information Governance Solution Designed to Support the Implementation of the General International Standard Archival Description

The authors investigate the creation of a records management (RM)-and-archival system based on the General International Standard Archival Description standard (ISAD(G)) and domain specific language (DSL) with RM and archival functions already built-in. This should enable harmonised archival descriptions and better communication between RM subject- experts and developer experts. This should also shift the focus onto solving the creators’ needs related to their instances of RM processes and the characteristics of their archival material. The developed RM-and-archival system solution aims to streamline RM business processes and support them through the implementation of specific automation procedures, information technologies like barcode/RFID and additional controls. This RM-and-archival system supports the process of creating a records schedule, a procedure for registering archival material, the retrieval and usage process, storage management, ISAD(G) compliant archival description, disposal processes, inventory checks and the production of XML records with information about archival material. The authors conclude by announcing future work on aligning RM and archival DSL with the MoReq2010 set of services.